Most Malaysian SMEs spend hours rewriting emails, reviewing documents, and paying agencies to make marketing videos — but what if AI could do all that in minutes?
In 2025, Google Workspace introduces three new built-in AI tools — Gemini, NotebookLM, and Google Vids — designed to make everyday work faster, smarter, and more affordable.
At BigBull Technology, we help local businesses activate and manage these AI features effortlessly — no complex setup, no technical headaches, just instant productivity.
1. The Google Workspace AI Upgrade: What’s New
All AI Features Now Built In
Google Workspace now includes AI features across Gmail, Docs, Sheets, Slides, Meet, and Chat — powered by Gemini, plus two new assistants: NotebookLM for knowledge summarisation and Google Vids for instant video creation.
Best part?
You only pay around USD 2 extra per user/month, and you unlock all three tools — a huge value boost for cost-conscious SMEs.
With BigBull Technology’s free setup and billing support, your team can start using these AI tools right away — without worrying about permissions, billing, or configuration.
| Business Challenge | Time / Cost Issue | AI Tool That Solves It |
|---|---|---|
| Writing emails, reports, and proposals | Manual drafting and revisions | Gemini for Workspace |
| Reading and comparing long documents | Hours wasted on summaries | NotebookLM |
| Creating training or marketing videos | High editing costs | Google Vids |
💡 Tip: New to Workspace?
BigBull Technology offers quick migration and flexible payment methods — bank transfer, card, or USDT, whichever fits your business best.
2. How Each AI Tool Works for You
Gemini for Workspace — The Writing Assistant You Already Have
Gemini sits inside your everyday Google apps.
It writes, rewrites, summarises, and even turns plain text into formulas or slides — saving hours of manual work.
Example prompt:
“Reply politely to the supplier, request a 5% discount, and confirm delivery by June 30.”
Gemini instantly drafts a complete, context-aware email — helping sales or admin teams save 6–8 minutes per reply.
NotebookLM — AI That Reads for You
Instead of scrolling through dozens of PDFs, NotebookLM does the reading and summarising for you.
Upload files, slides, or even YouTube links, and it gives you instant summaries, timelines, and comparisons.
Example prompt:
“Compare all vendor contracts and list differences in payment terms.”
It generates a clear table with page references — cutting review time by up to 70%.
Perfect for HR, legal, or finance teams juggling multiple documents.
📚 Detail pricing of NotebookLM: NotebookLM Free vs Paid in Malaysia: Which Plan Saves You More?
Google Vids — From Text to Video in Minutes
If your team struggles with video creation, this tool changes everything.
Just describe your idea, and Google Vids creates the full storyboard, script, subtitles, and voiceover automatically.
Example prompt:
“Turn this flyer into a 1-minute product promo video with Malay subtitles.”
Marketing teams can now create high-quality demo or training videos in five minutes — no editing skills needed.
3. Solving Common Issues Easily
Gemini
- Privacy worries? Gemini doesn’t train on your company’s data.
Add data-loss prevention (DLP) or encryption through BigBull’s managed setup for extra protection.
NotebookLM
- Reached your file or query limit? Merge files or upgrade your Workspace plan for more capacity.
- Wrong citations? Click “Report citation” — NotebookLM will fix it automatically.
📚 Why using NotebookLM: Smarter Knowledge Management with NotebookLM: Your AI-Powered Assistant
Google Vids
- Subtitles not matching? Shorten text per scene and auto-sync.
- Brand colours off? Upload your logo and theme once — apply it to all videos in seconds.
4. Going Beyond: Smarter AI Workflows
With BigBull’s local cloud experts, you can easily:
- Auto-generate meeting notes and to-dos in Google Meet.
- Use Gemini in Chat for instant Q&A and summary threads.
- Schedule daily AI productivity reports to your inbox.
- Build no-code automation flows linking Forms, Sheets, and Gmail.
BigBull’s team ensures these tools aren’t just enabled — they’re fully optimised for real business value.
5. Why Work with BigBull Technology
BigBull Technology is your trusted Google Workspace partner in Malaysia, backed by Elite Cloud’s technical expertise.
We provide:
- Local support and same-day onboarding.
- Flexible payments: bank transfer, USDT, or credit card.
- Free consultations on Workspace setup and AI productivity tools.
Our goal is simple — help Malaysian SMEs use enterprise-grade AI without enterprise-level costs.
💬 Book your free 15-minute consultation and discover how AI can cut your team’s workload and boost your productivity today.
